What is a Paperless Business Form? (+ How to Make One)

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How to Paperless Business Forms?

There are several ways to implement paperless business forms in your organization:

  1. Use online form builder tools: There are many online form builder tools, such as WPForms, Gravity Forms, and Google Forms, that allow you to create custom forms and embed them on your website or other online platforms. These forms can be used to gather information from customers, employees, or other stakeholders, and the data can be stored and analyzed digitally.
  2. Use electronic signatures: Electronic signature tools, such as DocuSign, allow you to create and sign documents electronically, eliminating the need for paper copies. This can be especially useful for contracts, agreements, and other legal documents that typically require a signature.
  3. Use digital document storage: Instead of storing paper copies of documents, consider using a digital document management system to store and organize your documents electronically. This can help reduce clutter and improve efficiency by making it easier to access and share documents.
  4. Use mobile forms: If your business involves fieldwork or data collection, consider using mobile forms to gather information electronically. There are many apps and tools available that allow you to create custom forms and collect data using a smartphone or tablet.

Overall, transitioning to paperless business forms can help reduce paper consumption, improve efficiency, and reduce the risk of data loss or misplacement. By implementing one or more of these strategies, you can move your business toward a more sustainable and efficient model.

How you can Use Paperless Forms for Your Business?

There are several ways you can use paperless forms for your business:

  1. Customer information: Use paperless forms to gather customer information, such as contact details, preferences, and feedback. This can help you build a database of customer information that can be used for marketing, customer service, and other purposes.
  2. Employee information: Use paperless forms to gather employee information, such as onboarding documents, time sheets, and performance evaluations. This can help streamline the HR process and reduce the risk of data loss or misplacement.
  3. Event registration: Use paperless forms to register attendees for events, such as conferences, workshops, and seminars. This can help you collect and organize registration information electronically, and it can make the registration process more convenient for attendees.
  4. Surveys and feedback: Use paperless forms to gather feedback from customers, employees, or other stakeholders. This can help you understand your audience and identify areas for improvement.
  5. Order and payment processing: Use paperless forms to process orders and payments online. This can help you streamline the sales process and reduce the risk of errors or fraud.

Overall, paperless forms can help you collect, organize, and analyze data more efficiently and sustainably. By using online forms and other digital tools, you can improve the efficiency of your business processes and reduce your reliance on paper.

How to Create a Paperless Business Form in WordPress?

To create a paperless business form in WordPress, you can use a plugin such as WPForms or Gravity Forms. Here’s how:

  1. Install and activate the WPForms or Gravity Forms plugin on your WordPress site.
  2. Go to the WPForms > Add New or Forms > New Form menu in your WordPress dashboard.
  3. Select a form template that is appropriate for your business needs. For example, you might use the “Contact Form” template to gather customer information, or the “Survey Form” template to gather feedback from employees.
  4. Customize the form fields and settings as desired. You can add or remove form fields, customize the labels and placeholder text, and adjust other settings such as the form layout and submission message.
  5. Click the “Save” button to save your form.
  6. Embed the form on a page or post it on your WordPress site. To do this, edit the page or post and click the “Add Form” button, then select the form you just created and click the “Add Form” button.
  7. Preview the page or post to make sure the form is displayed correctly.

That’s it! You now have a paperless business form on your WordPress site that can be used to gather information from customers, employees, or other stakeholders. The form data will be stored electronically, eliminating the need for paper copies. You can also use the form analytics and integrations provided by WPForms or Gravity Forms to analyze and use the data you collect.

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